Ladies Circle International Conference
Aberdeen 2008
28th - 31st August 2008
LCI CONFERENCE ABERDEEN 2008
TERMS AND CONDITIONS
Registration will be accepted up to 48 hours prior to Conference subject always to availability. Unfortunately, numbers attending each event will be capped. It is in your best interest to book early.
Processing of Booking forms will not take place unless accompanied by a method of securing payment in full. Payment will require to be made in £ Pounds Sterling. There may be a delay in processing credit card payments. Payment made by way of credit card may attract an additional processing cost. Bookings will be confirmed to you in due course. Please bring your confirmation with you to reduce delays at Registration. For payment information, please refer to Registration form.
The Organising Committee reserves the right to refuse registration of any individual without assigning any reason.
Passports and Visas are the responsibility of the participants. Letters of invitation, if required, to assist in obtaining a visa, will be issued by the Organising Committee based on specific requests. Please let the Organising Committee know as soon as possible if a letter of invitation is required as in the run up to the Conference period the Organising Committee will be very busy.
Participants are recommended to obtain suitable insurance, including cancellation insurance for the conference, valid from the date of booking.
Note: Attendance at the LCI Conference, including travel and activities undertaken, are entirely at your own risk. No member of the organising committee, or member club of the National Association of Ladies Circles; the National Association of Ladies Circles, or any representative or agent of the National Association of Ladies Circles have any liability to you for any loss or damage of any nature whatsoever you may incur whilst travelling or during the Conference period.
Cancellations of bookings will only be accepted in writing. Cancellations made before 1st May 2008 will receive a full refund except registration fee. Cancellations made before 15th July 2008 will lose registration fee and 10% of total. For cancellations made after 15th July 2008 there will be no refund. In all cases, payment handling costs will be deducted from the amount of a refund. Refunds will be sent after the completion of the Conference. Participants are recommended to take out their own insurance to cover this eventuality.
Accommodation booked and paid through the Organising Committee will include the cost of your room, breakfast and VAT only. Any extra food, beverage or services such as laundry, telephone usage, mini-bar etc. must be paid by participants before departure. Accommodation is subject to the terms and conditions of the individual hotels. The Organising Committee act as agents on behalf of participants relative to the booking and paying of the accommodation. Participants will be liable for any hotel or other accommodation charges and indemnify the organising committee accordingly.
Transport will be provided during the Conference period to and from the Conference Hotels booked through the Organising Committee. The Organising Committee shall also provide airport transfers from Aberdeen (Dyce) Airport and Aberdeen Railway Station, subject to charge. Please ensure you complete travel details on your registration form if you require pick ups. No transport will be provided for participants choosing to book their own accommodation.
The Organising Committee reserve the right to amend the Conference Itinerary and venues should the need arise and cancel any event if there is an insufficient number of participants. In such an eventuality the Organising Committee shall endeavour to provide a suitable alternative event or provide a part refund to the value of that event. Participants must comply with the terms and conditions of the Conference Venues.
The Organising Committee reserve the right to amend the Tour Itineraries and establishments should the need arise and cancel any event if there is an insufficient number of participants. In such an eventuality the Organising Committee shall endeavour to provide a suitable alternative tour or provide a part refund to the value of that tour. Participants must comply with the terms and conditions of the Tour establishments.
No Smoking is permitted on transport or in the accommodation and Conference Venues.
Data protection - In returning this form to the Organising Committee you are confirming that you have consented and/or have the consent of the individuals named on this form to their details being held by the Organising Committee. These details will be stored for a maximum of 24 months and will be used for the purpose of LCI Conference Aberdeen 2008.
A Conference pass will need to be purchased by all participants wishing to attend any of the functions. Conference passes will be issued at Registration. These MUST be worn at every event throughout the Conference. If you lose your Pass please contact a member of the Organising Committee as soon as possible. New passes will be issued subject to an administration charge.
ALL participants are required to bring photographic identification to the Conference and may be asked to produce it before entering an event. No refund will be given if access to a function is denied as a result of the failure to produce photographic identification.
In the event that a problem arises please contact any member of the Organising Committee who will use their best endeavours to resolve matters. For avoidance of doubt the Law of Scotland applies.
All calculation assistance is provided for convenience only. Any errors will be rectified by the Organising Committee who will notify you of the error and the correct payment.
